Instruction for Lecture (Oral) Sessions
Please click here to download the instruction in PDF format.
Time Allocation for Presentation
Contributed oral presentations are allocated 20 minutes for the presentation and the questions and discussion. A typical presentation has 1-minute for preparation, 16-minute talk and 3-minute discussion.
Session times are listed in the program book to permit attendees to select the presentations they wish to attend. Consequently, session chairs will strictly enforce these time limits with a bell ringing as follows.
Time
After a lapse of 15 min. Warning
After a lapse of 17 min. Finish Presentation
After a lapse of 20 min. Finish Q&A |
Caution
Ring the bell ONCE
Ring the bell TWICE
Ring the bell THREE TIMES |
Audio Visual Equipment
Oral presentations should be presented by PC (PowerPoint) only.
All speakers are requested to make a presentation using their own laptop PC. You may use either Windows PC or Macintosh PC.
The session rooms are equipped with a LCD projector. Your PC should have display output interface with D-sub 15-pin plug. If your PC does not have this type of connector, please bring the necessary adaptor with you. No over-head projectors can be used.
Please bring the CD-R or USB memory with you for back up in case of PC troubles.
We strongly recommend that you check PC connection in the session room during break time before your presentation.
Electrical supply is 100 volts AC. Please bring necessary transformers and plug adopters.
Please bring your own laptop PC to the session room at least 15 minutes before the session starts.
- Connect your PC to the projector at the operation desk and check your presentation data.
- Leave your PC on the operation desk until your presentation. Please be sure to cancel power-saving features: cancellation of sleep mode, screen saver, password, etc.
- Just before the start of your presentation, bring your PC to the podium and start the presentation.
- After the presentation, bring your PC back to the operation desk and disconnect the cable.
Speakers are requested to be seated at the speakers’ seat in the front row.
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Instruction for Dialogue (Poster) Sessions
Please click here to download the instruction in PDF format.
Dialogue (Poster) sessions will be held at Room G located on the 1st floor of Tower Hall Funabori.
Each poster presentation is allotted one poster board as shown below.
All presenters for Dialogue sessions are responsible for putting up and removing their own posters on the designated poster board during the times shown in the table below.
Poster Board
 |
The size of one poster board is 120cm wide x 180cm high. As the poster header (20cm x 20cm) will be put on the top, a poster should be within 120cm wide x 160cm high.
Presenters should use pushpins to put up their posters. Pushpins will be prepared by the Secretariat and provided in the sessions’ room.
Equipment or electricity for use of projector or computer animation accompanying a poster
presentation will not be provided. |
Poster Display and Removal
| |
Poster Set-up |
Presentation |
Poster Removal |
| Dialogue Session 1: Nov. 16 (Mon.) |
9:00-13:15 |
13:30-14:45 |
14:45-15:15 |
| Dialogue Session 2: Nov. 17 (Tue.) |
9:00-13:15 |
13:30-14:45 |
14:45-15:15 |
All posters must be removed promptly by the author at the end of the session. Posters remaining after the removal time will be removed and disposed by the Secretariat.
Attendance
Please arrive at least 15 minutes ahead of the scheduled presentation time to arrange your poster and check that all necessary supplies are present. One or more of the authors including a prime presenter should be present in front of the poster boards and be capable of explaining it. Session chairs have the responsibility of determining whether papers have actually been presented.
- The header on the poster should contain the title, author name(s), and affiliation(s). The title should be composed of CAPITAL letters at least one inch high.
- Use the minimum amount of text possible. Only use what is necessary to make your point.
- Be concise, but answer the basic questions (What, When, Where, How, Why) using the standard format.
- Introduction (background, statement of problem, purpose/objectives), Methods (experimental design, techniques), Results (data summary, findings), Conclusions (interpretations, implications)
Organize the material to tell a logical, coherent story.
- Use large, BOLD lettering for readability. Use fonts that are easy to read (i.e., avoid fancy fonts).
- All text should be easily read from a 2-meter (+) distance.
- Use borders or white space to separate sections.
- Avoid large, continuous blocks of text.
- Use figures (graphs, charts and illustrations) (with captions) as much as possible, making sure that they are legible.
- Avoid use of photographs as backgrounds that are extremely complex and make text difficult to read; if you choose this title, make your background photograph semitransparent.
- The use of color will enhance poster readability (i.e., for contrast and to highlight important points) and attractiveness. Use muted colors that blend well and do not overpower text or graphics. Aesthetics are an important part of preparing a poster that will attract attention.
- Summarize results/findings. Bullets work well to summarize key points or contributions of the study.
- Keep your poster simple and provide a clear “take-home” message; you can provide details in discussions or during the conference proceedings.
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